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Google recently announced that its popular lineup of productivity tools, G Suite, is being refreshed under a new name: Google Workspace.

Apart from a new moniker and some flashy new icons, the introduction of Google Workspace brings with it a bunch of updates that businesses using Google products should know about. First, there are several enhancements to familiar tools such as Gmail, Chat, and Meet that make it easier for users to collaborate. Second, plan options have been expanded to offer more flexibility for businesses with different needs and requirements. Third, Google also implemented new security features to help organizations better protect their data and privacy.

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Why the change to Google Workspace?

According to Google, the updated Google Workspace branding is meant to connect Google apps on a deeper level for a more unified experience. To reflect this visually, flagship products such as Drive, Photos and Calendar, and others are now sporting new, four-color icons.

As for changes and updates to the applications themselves, the vast majority of Google Workspace looks and feels the same. However, as mentioned above, apps are now more collaborative and integrated. Google’s intent with these updates is to help businesses work together more efficiently from wherever they are, and better leverage technology to provide smooth service delivery. With the rapid rise and likely continuation of remote work practices

Enhancements for the tools we use every day

Google Workspace users can now do a lot more together without opening a new tab. With chat, email, voice, video calling, and content management combined into a single space within the Gmail interface, people can spend less time navigating between apps and more time getting things done.

Google has also made it easier to meet or video chat and work on documents or other projects at the same time. With new picture-in-picture meeting capabilities, Google Workspace users are treated to a more seamless, collaborative working environment.

New security features for Google Workspace

We’d be remiss to neglect saying a thing or two about the new security features announced for Google Workspace. Increasingly distributed workforces, unfortunately, mean increased security risk with additional remote connections, endpoints, and data sharing in the cloud. With that in mind, Google introduced new tools to help give admins and users more visibility and control over the security of the applications they use for business.

Meet and Chat features to combat abuse

Google Workspace admins can easily investigate abuse reported within Meet with classification, audit logging, and detection capabilities. These features exist for Chat as well, where audit logging can help identify potentially malicious behavior pointing to phishing scams or data theft.

Using the Security Center Investigation Tool, admins can review log info for Chat, Meet, Groups, Calendar, and Voice, helping them stay informed of relevant incidents and manage information shared within the organization.

Additional security insights

Audit logs can be the key to discovering adverse activity and are being made more available so admins can make more informed decisions about security. Audit logging for Gmail, for example, can show when users enable auto-forwarding or carry out other potentially suspicious behaviors. Google Workspace also provides detailed reports to help admins keep track of sensitive data collected and stored by the organization.

Rules management

Inside the Admin Console, the rules page for Google Workspace has been designed to consolidate more security functions in a single space for added convenience and visibility. Now, admins can view various rules for user activity, data protection, device management and reporting in the same spot.

Security certifications

As a data processor, Google Workspace has been accredited with ISO/IEC 27701 certification, which is a key factor for businesses that need to comply with General Data Protection Regulation (GDPR).

If you’re looking for a value-added cloud solutions provider that can help you navigate and manage your relationship with Google click that button to contact us and speak with a cloud solutions specialist.

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